Administrative Assistant
4.
0 Madill, OK Madill, OK Full-time Full-time Estimated:
$36.
8K - $46.
7K a year Estimated:
$36.
8K - $46.
7K a year Job Title:
Administrative Assistant IIDate Opened:
1/25/2022Job Code:
84907Date Closed:
12/4/2023Division:
DIVISION OF AGINGDate Needed:
Job Categories:
ViewTravel Involved:
NoJob Type:
REGULAR FULL TIMEWork Schedule:
M-F 8-5Location:
Madill, OKAverage Hours Per Week:
40 hoursVaccination Required:
NoRemote Position:
NoRequirements:
Background Check, Driver's LicensePCN(s):
0001138You must complete your profile before you can apply for jobs online.
General InformationAreas of InterestAvailabilityMilitary BackgroundEducationCriminal BackgroundPrevious EmploymentFirst American HeritageReferencesConsent and ReleaseNotificationsOther DocumentsProfile hasn't been updated in 90 days or more.
Job Description Job Title:
Administrative Assistant II General Description:
Provides a full range of administrative support to director and department.
Duties include general clerical, receptionist, and project based work.
Project a professional image through in-person and telephone interactions ensuring excellent customer service.
Responsible for maintaining accurate and timely information, including, but not limited to divisional tribal and GSA transportation reports and other requested reports, for the Director of Senior Information.
Also, responsible for assisting the Director with Over-The-Counter (OTC) Medication program, Elder Veterans Jacket program and other special projects.
Supervision Received:
Work is performed under the supervision of the Senior Information Director Supervision Exercised:
Clerk II - Receptionist Supervision Essential Job Functions:
Performs general clerical duties to include, but not limited to, photocopying, faxing documents, filing, distribution of departmental and company emails, prepare and distribute mail based on the needs of the department/division.
Prepares correspondence, letters and memoranda, including materials of a confidential nature, independently or from oral instruction and submits for approval Assists with special projects of the Aging Division, such as special events Coordinates with Aging Administration budget assistant on requisitions, BPA's and other budget items regarding Home Maintenance program.
Promotes employee professionalism, teamwork and motivation.
Responsible for receiving, reviewing and verifying data for accuracy, completeness and compliance with established procedures of all transportation reports for Home Maintenance.
Responsible for documentation of all maintenance to all vehicles for Home Maintenance.
Responsible for contacting vendors and scheduling vendors at the request of Home Maintenance Director.
Responsible for maintaining cuff accounts for Home Maintenance.
Maintain detailed call log for all calls coming into Home Maintenance office.
Prepares and mails US/UPS/FED EX packages, as needed.
Works independently.
Informs the director of situations requiring additional attention.
Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment supply inventories Trains and provides work direction to assigned support staff; monitors work flow and assures compliance with established time lines, procedures and standards of quality.
Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
Creates and modifies documents using Microsoft Office Suite.
Maintains and distributes team weekly schedules to Executive Officer and staff.
Supports team in assigned project based work Receives office visitors and ensures they receive the assistance needed.
Schedule and communicate meetings (internal and external) for director.
Analyze and suggest procedure improvements for overall efficiency Supervising the work of clerk II and may assign extra duties.
Making travel arrangements:
when the director or departmental staff have to travel Maintaining confidentiality in all aspects on the organization's dealings and workings Prepares agendas and schedules for meetings, as requested.
Create and maintain department employees' training curriculum, event calendars and employee records based on the need of the department.
Represents the director, as delegated, in meetings and/or work groups regarding issues pertinent to the program provided by Home Maintenance Director.
Directs callers to destination and may resolve routine inquiries for the department.
Treats all elders with respect and maintains a cooperative attitude with other employees to facilitate quality customer service.
Adheres to the department's standard of conduct.
Order and maintain an adequate inventory of office supplies, forms and equipment.
Receives and directs visitors and clients.
Maintains electronic and hard copy filing system Accompanies the director to conferences and meetings:
and follow-up with a report of conferences/meetings.
Makes travel arrangements when Home Maintenance director and/or team has to travel in official capacity Possesses the desire to work with and improve the quality of life of Chickasaw Nation elders.
Performs all other duties as assigned.
Minimum Qualifications Knowledge, Skills, and Abilities:
Required - Must have expertise knowledge of Microsoft Office Suite.
Required - Must be able to communicate orally and in writing with all levels within the organization.
Required - Must be team oriented.
Required - Must relate well to elderly and families.
Required - Must have the ability to work with confidential material.
Required - Must possess a professional attitude and a sincere desire to help others.
Education:
Bachelors Preferred - business or comparable Education Note:
Training And
Experience:
Required Experience (5
years) - clerical experience Required Experience (6 months - 3 years) - Experience working with elderly Licenses, Certifications, Other:
Required - Must have an Oklahoma driver's license and good driving record.
Required - Must have Chickasaw Nation Administrative Assistant Certification Required - CPR & First Aid certification Required - Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks and participating in professional societies.
Required - Must pass a thorough background check.
Physical Requirements:
Required - Regularly spend long hours sitting and using office equipment and computers Required - Regularly work on repetitive tasks Required - Regularly speak clearly so listeners can understand Required - Regularly understand the speech of another person Required - Frequently bend to file and maintain files Required - Occasionally lift 5- 10 pounds Work Environment:
Office environment with tribal government; will have own computer workstation and telephone on desk Job Type:
Full-time
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Retirement plan Vision insurance Schedule:
8 hour shift Day shift Application Question(s):
Question:
Medical marijuana:
I understand that the Chickasaw Nation has a no tolerance policy of drugs and alcohol, and this includes the use of medicinal marijuana.
As a sovereign nation, state law does not apply to the Chickasaw Nation, and therefore the use of marijuana is illegal and is not acceptable for employees.
Education:
High school or equivalent (Preferred)
Experience:
Clerical:
3 years (Preferred) Work Location:
In person Job Title:
Administrative Assistant II Provides a full range of administrative support to director and department.
Duties include general clerical, receptionist, and project based work.
Project a professional image through in-person and telephone interactions ensuring excellent customer service.
Responsible for maintaining accurate and timely information, including, but not limited to divisional tribal and GSA transportation reports and other requested reports, for the Director of Senior Information.
Also, responsible for assisting the Director with Over-The-Counter (OTC) Medication program, Elder Veterans Jacket program and other special projects.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Madill, OK Madill, OK Full-time Full-time Estimated:
$36.
8K - $46.
7K a year Estimated:
$36.
8K - $46.
7K a year Job Title:
Administrative Assistant IIDate Opened:
1/25/2022Job Code:
84907Date Closed:
12/4/2023Division:
DIVISION OF AGINGDate Needed:
Job Categories:
ViewTravel Involved:
NoJob Type:
REGULAR FULL TIMEWork Schedule:
M-F 8-5Location:
Madill, OKAverage Hours Per Week:
40 hoursVaccination Required:
NoRemote Position:
NoRequirements:
Background Check, Driver's LicensePCN(s):
0001138You must complete your profile before you can apply for jobs online.
General InformationAreas of InterestAvailabilityMilitary BackgroundEducationCriminal BackgroundPrevious EmploymentFirst American HeritageReferencesConsent and ReleaseNotificationsOther DocumentsProfile hasn't been updated in 90 days or more.
Job Description Job Title:
Administrative Assistant II General Description:
Provides a full range of administrative support to director and department.
Duties include general clerical, receptionist, and project based work.
Project a professional image through in-person and telephone interactions ensuring excellent customer service.
Responsible for maintaining accurate and timely information, including, but not limited to divisional tribal and GSA transportation reports and other requested reports, for the Director of Senior Information.
Also, responsible for assisting the Director with Over-The-Counter (OTC) Medication program, Elder Veterans Jacket program and other special projects.
Supervision Received:
Work is performed under the supervision of the Senior Information Director Supervision Exercised:
Clerk II - Receptionist Supervision Essential Job Functions:
Performs general clerical duties to include, but not limited to, photocopying, faxing documents, filing, distribution of departmental and company emails, prepare and distribute mail based on the needs of the department/division.
Prepares correspondence, letters and memoranda, including materials of a confidential nature, independently or from oral instruction and submits for approval Assists with special projects of the Aging Division, such as special events Coordinates with Aging Administration budget assistant on requisitions, BPA's and other budget items regarding Home Maintenance program.
Promotes employee professionalism, teamwork and motivation.
Responsible for receiving, reviewing and verifying data for accuracy, completeness and compliance with established procedures of all transportation reports for Home Maintenance.
Responsible for documentation of all maintenance to all vehicles for Home Maintenance.
Responsible for contacting vendors and scheduling vendors at the request of Home Maintenance Director.
Responsible for maintaining cuff accounts for Home Maintenance.
Maintain detailed call log for all calls coming into Home Maintenance office.
Prepares and mails US/UPS/FED EX packages, as needed.
Works independently.
Informs the director of situations requiring additional attention.
Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment supply inventories Trains and provides work direction to assigned support staff; monitors work flow and assures compliance with established time lines, procedures and standards of quality.
Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
Creates and modifies documents using Microsoft Office Suite.
Maintains and distributes team weekly schedules to Executive Officer and staff.
Supports team in assigned project based work Receives office visitors and ensures they receive the assistance needed.
Schedule and communicate meetings (internal and external) for director.
Analyze and suggest procedure improvements for overall efficiency Supervising the work of clerk II and may assign extra duties.
Making travel arrangements:
when the director or departmental staff have to travel Maintaining confidentiality in all aspects on the organization's dealings and workings Prepares agendas and schedules for meetings, as requested.
Create and maintain department employees' training curriculum, event calendars and employee records based on the need of the department.
Represents the director, as delegated, in meetings and/or work groups regarding issues pertinent to the program provided by Home Maintenance Director.
Directs callers to destination and may resolve routine inquiries for the department.
Treats all elders with respect and maintains a cooperative attitude with other employees to facilitate quality customer service.
Adheres to the department's standard of conduct.
Order and maintain an adequate inventory of office supplies, forms and equipment.
Receives and directs visitors and clients.
Maintains electronic and hard copy filing system Accompanies the director to conferences and meetings:
and follow-up with a report of conferences/meetings.
Makes travel arrangements when Home Maintenance director and/or team has to travel in official capacity Possesses the desire to work with and improve the quality of life of Chickasaw Nation elders.
Performs all other duties as assigned.
Minimum Qualifications Knowledge, Skills, and Abilities:
Required - Must have expertise knowledge of Microsoft Office Suite.
Required - Must be able to communicate orally and in writing with all levels within the organization.
Required - Must be team oriented.
Required - Must relate well to elderly and families.
Required - Must have the ability to work with confidential material.
Required - Must possess a professional attitude and a sincere desire to help others.
Education:
Bachelors Preferred - business or comparable Education Note:
Training And
Experience:
Required Experience (5
years) - clerical experience Required Experience (6 months - 3 years) - Experience working with elderly Licenses, Certifications, Other:
Required - Must have an Oklahoma driver's license and good driving record.
Required - Must have Chickasaw Nation Administrative Assistant Certification Required - CPR & First Aid certification Required - Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks and participating in professional societies.
Required - Must pass a thorough background check.
Physical Requirements:
Required - Regularly spend long hours sitting and using office equipment and computers Required - Regularly work on repetitive tasks Required - Regularly speak clearly so listeners can understand Required - Regularly understand the speech of another person Required - Frequently bend to file and maintain files Required - Occasionally lift 5- 10 pounds Work Environment:
Office environment with tribal government; will have own computer workstation and telephone on desk Job Type:
Full-time
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Retirement plan Vision insurance Schedule:
8 hour shift Day shift Application Question(s):
Question:
Medical marijuana:
I understand that the Chickasaw Nation has a no tolerance policy of drugs and alcohol, and this includes the use of medicinal marijuana.
As a sovereign nation, state law does not apply to the Chickasaw Nation, and therefore the use of marijuana is illegal and is not acceptable for employees.
Education:
High school or equivalent (Preferred)
Experience:
Clerical:
3 years (Preferred) Work Location:
In person Job Title:
Administrative Assistant II Provides a full range of administrative support to director and department.
Duties include general clerical, receptionist, and project based work.
Project a professional image through in-person and telephone interactions ensuring excellent customer service.
Responsible for maintaining accurate and timely information, including, but not limited to divisional tribal and GSA transportation reports and other requested reports, for the Director of Senior Information.
Also, responsible for assisting the Director with Over-The-Counter (OTC) Medication program, Elder Veterans Jacket program and other special projects.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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